Production Coordinator

  • Location: London
  • Sector: Media
  • Contract Type: Contract
  • Salary: Competitive rate. Inside IR35.
  • Contact: Mo Newman
  • Contact Email: [email protected]
  • Published: 1 week ago
  • Duration: 8 months
  • Expiry Date: Mon, May 27 2024
  • Reference: BBBH12881_1715614174
  • Start Date: ASAP
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Production Coordinator

Watford – 4/5 days a week

Inside IR35 Contract – 8 months+

Our client, a global media giant, is looking for a Production Coordinator with working experience on managing production coordination for film or TV (scripted).

The Production Coordinator will play a crucial role in ensuring the smooth and efficient execution of the production process for epic feature films, plus much more, in EMEA and UK, which will range from early development through to post and picture delivery.

The Coordinator will also be responsible for assisting the Production Executives, liaising with productions, internal departments and with the US Physical production team.

The role is based in Watford, 4/5 days a week and may involve some regional travel.

Job Responsibilities:

  • Manage diaries for Production Executives and co-ordinate meetings.
  • Send an agenda for meetings, take meeting notes and distribute relevant information from meetings to the relevant Stakeholder’s (if required).
  • Organise travel and accommodation for Production Executives and relevant filmmakers.
  • Log and track expenses via ‘Concur’.
  • Liaise between Productions and the UK & US team, including Finance, Post-production, Music, Prod Tech, Prod Security, Legal and Insurance.
  • Organising transport for senior staff and visiting Executives for events and locations visits.
  • Issue Production Offices with a list of production requirements and templates that must be received on the required set basis; call sheets, progress reports, ensuring version control.
  • Assist Production Manager with any day-to-day adhoc requirements for Film Productions across UK and EMEA.
  • Arrange meetings with internal departments when required.
  • Send Crew Contracts and Time sheets via ‘Crew Start’ and liaise with Finance, Legal HR and Insurance when on-boarding Features Crew.
  • Manage the functionality of Crew Start with Sargent Disk.
  • Maintain Document Logs and version control.
  • Work with and Crew HQ in communicating upcoming events and revisions to Studio policies and procedures to productions and the group.
  • Ability to travel for short periods on Location as needed.
  • Recognise and arrange for productions to share assets, where applicable.
  • Serve as a point of contact for the Physical Production office, providing timely and professional responses to stakeholders.

Experience Required:

  • Proven experience in a Production Coordinator or similar role within the film/tv industry.
  • An understanding and experience of the production process within UK film and HETV.
  • Strong administrative skills in a fast-paced demanding environment.
  • Excellent proficiency in Microsoft Office – such as Word, Excel and Outlook.Ability to produce presentation desks, a bonus.
  • Must have knowledge of file set-up, maintenance, filing procedures and report & letter formats.
  • Experience of working in a multi-disciplinary / multi-stakeholder environment.
  • Proven ability to work well within a team.
  • Excellent communication skills, both verbal & written, articulating issues in a professional manner.
  • Excellent delivery, facilitation, and communication skills.
  • Experience of software programs / platforms such as Embershot, Schenecronize, Synch onset, Asset Hub, Crew Start, DPO and Concur is desirable but not essential.

Skills Required:

  • Excellent organisational and follow up skills; ability to prioritise and excellent time management is essential.
  • Enthusiastic and motivated.
  • Good interpersonal skills, telephone manner and a team player.
  • Flexible and adaptable approach to work; willing to learn and get involved with duties outside of day to day job description.
  • Meticulous attention to detail with a focus on accuracy and efficiency.
  • Ability to take initiative using own discretion.
  • Ability to thrive within a fast paced, deadline driven environment.
  • Professional, diplomatic, confident with good social skills with the ability to work effectively with diverse teams and personalities.
  • Excellent verbal and written communication skills; confident communicating at all levels within the organisation.
  • Flexibility to adapt to changing priorities and unexpected challenges.

Do you have experience as a Production Coordinator, working on large projects for TV or film and the confidence to adapt and deal with situations in a fast paced environment? Then I’d love to hear from you!

Everybody is welcome
Diversity and Inclusion Statement. | PCR Digital

“At PCR Digital, we are committed to ensuring that diversity, equity and inclusion play a role at all stages of our recruitment – it is important to us that our own company culture and the culture of our network is as varied and supportive as possible. We love people (it’s why we do what we do), so, regardless of background, we welcome you to work with us or apply to any of our jobs if you feel that they are right for you.”
We also aim to ensure that our entire process is accessible. Please make us aware of any adjustments you may need throughout the selection, interview and general process and we will do all we can to ensure that any barriers are removed for you.

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The PCR Digital team

About PCR Digital

We are PCR Digital, a small and personal London recruitment agency that specialises in technology roles across digital, broadcast, Video on Demand, and enterprise IT. Our clients range from internationally recognised, global organisations to growing start-ups, and the opportunities that we have are dynamic and constantly changing within our sectors.
Please feel free to apply to any of our roles, send us your CV, or ask us any questions. We will do our best to offer you support and let you know if any of our opportunities suit your profile.
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Support for candidates

We believe in caring for our candidates and working closely with our clients, so we will only pair you with opportunities for which we believe that you are truly the right fit. You will receive our support and utmost respect throughout the process, and we will always be happy to answer any questions that you have about the hiring procedure.
After speaking to you and evaluating your profile, if you are interested, we will also let you know about new roles that come through that you might be the right fit for.
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